Community Proposal Pilot

​​What is the Community Proposal Pilot?

The Community Proposal Pilot is up to 500 visa places under Australia's Humanitarian Programme. It allows approved proposing organisations to propose someone in a humanitarian situation outside of Australia for a Refugee and Humanitarian (Class XB) visa.

These organisations would usually work with supporting community organisations to identify people to propose, support their visa application, and if successful, help them to settle in Australia.

Who are the approved proposing organisations?

Approved proposing organisations are community organisations that we have invited to participate in the Community Proposal Pilot. These are:

  • AMES (Victoria)
  • Brotherhood of St Laurence (Victoria)
  • Illawarra Multicultural Services (New South Wales)
  • Liverpool Migrant Resource Centre (New South Wales)
  • Migrant Resource Centre of South Australia (South Australia).

In proposing people under the Pilot, Approved Proposing Organisations will have their own administrative process and will charge an administrative fee as well as require the payment of a bond. More information is available at the Approved Proposing Organisation website.
See: Community Proposal Pilot​

The approved proposing organisations:

  • have entered into a Deed of Agreement with the Department
  • are responsible for submitting valid visa applications to propose humanitarian applicants
  • are responsible for settlement support for the people being proposed for up to 12 months after arriving in Australia
  • can work with a supporting community organisation with whom they have an agreement to identify people to propose and to provide settlement support
  • are responsible for ensuring payment of costs related to the visa
  • are responsible for monitoring and reporting on the provision of support and settlement outcomes of the humanitarian entrants.

What do approved proposing organisations need to do?

Approved proposing organisations must:

  • lodge the application forms (Forms 842 and 1417)
  • ensure the visa application charge is paid
  • pay for the medical examinations that are needed for the visa
  • arrange and pay for airfares to Australia if the visa is granted.

If we grant the visa, the approved proposing organisation must also support the people who were proposed for up to 12 months after they arrive in Australia. This means the approved proposing organisation must:

  • meet them at an Australian airport
  • provide on-arrival clothing and footwear if required
  • provide accommodation
  • provide basic household goods and food
  • refer any families with children to a school
  • refer them to Medicare, Centrelink and a bank
  • register them for a general health assessment
  • refer them for English language training
  • help them find a job and permanent housing
  • connect them to other community and government programmes
  • provide orientation to their local community and educate them about the rights and responsibilities of Australian permanent residents, including residential and tenancy rights and responsibilities.

What are supporting community organisations?

Supporting community organisations work with an approved proposing organisation to identify people who could apply for the visa and, if the visa is granted, help them settle in Australia.

The organisations work together under an agreement. Approved proposing organisations can request that supporting community organisations provide any number of the supports and services that must, under the Deed of Agreement, be provided to the person after they arrive in Australia.

Who can be proposed under the pilot?

People being considered under the Community Proposal Pilot must:

  • be proposed by an approved proposing organisation
  • be outside Australia when the visa application is lodged
  • meet the eligibility criteria for a refugee and humanitarian visa
  • meet Australia's health and character requirements.

Please note that the Community Proposal Pilot is not a family reunion programme.

Who may propose an applicant?

You cannot propose an application by yourself. Only approved proposing organisations can lodge applications under the pilot.

To propose someone through the Community Proposal Pilot, approach an approved proposing organisation. You can contact the approved proposing organisation yourself, or you can ask a supporting community organisation to contact them for you.

Lodging an application

To apply for a visa under the Community Proposal Pilot, you must:

  • identify someone you want to propose (they will be the visa applicant)
  • have them complete and sign Form 842 Application for an offshore humanitarian visa
  • prepare their information, payments and documents to support the application
  • provide the application and all relevant information, payments and documents to the approved proposing organisation.

The approved proposing organisation will decide which applications they can support.

You do not have to propose someone through the Community Proposal Pilot. You can still propose your family members directly through the normal visa application process if they meet the requirements of the visa.

Application forms

The people being proposed complete the application for an offshore humanitarian visa refugee and humanitarian (Class XB).
See: Form 842 Application for an offshore humanitarian visa refugee and humanitarian (Class XB) (675KB PDF file)

The approved proposing organisation completes the proposal for refugee and special humanitarian entrants by approved proposing.
See: Form 1417 Proposal for refugee and special humanitarian entrants by approved proposing (643KB PDF file)

The approved proposing organisation lodges these forms and documents at the Melbourne Offshore Humanitarian Processing Centre.
See: Lodging certain humanitarian applications in Australia

After an application is lodged

After the application is lodged, we will:

  • tell the people being proposed and the approved proposing organisation that we have received the application
  • ask the people being proposed if we need more detail about information in the visa application
  • contact the people being proposed at key processing stages, to clarify details in the visa application and when a decision is made.

The people being propose​d can provide more information about their visa application to us in writing at any time until a decision is made on the application. If they want to correct their information they have provided, they can use Form 1023 Notification of incorrect answer(s).
See: Form 1023 Notification of incorrect answer(s) (249KB PDF file)

What is a Deed of Agreement?

Under the Deed of Agreement, an approved proposing organisation agrees to provide a range of services and support to people being proposed. The Deed is not an agreement for an approved proposing organisation to provide services on behalf of the Commonwealth. The Commonwealth is not funding approved proposing organisations to provide these services.

The Deed of Agreement is a legally binding document.

What are the costs?

Approved proposing organisations are responsible for ensuring that costs are paid, however SCOs or families are responsible for providing the funds for these costs.

The costs include:

  • the visa application charge
  • medical checks for the people being proposed
  • airfares to Australia
  • accommodation
  • initial household costs such as goods, food, and utilities connection.

In addition to the above costs, Approved proposing organisations, in proposing people under the pilot, will have their own administrative process, and will charge SCOs or families an administrative fee and require the payment of a bond.

Visa holders must not be asked to pay back any of the costs associated with their proposal. We would consider that to be in breach of the Deed of Agreement and apply sanctions.
See: Visa Pricing Table

Where can I get more information?

For more information about the Community Proposal Pilot refer to the Community Proposal Pilot information sheet or visit the Approved Proposing Organisation website.
See: Community Proposal Pilot Information Sheet (344KB ​PDF) 
See also: ​​Community Proposal Pilot​

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