Basic Search

Due to the size of the database it is often necessary to search for information instead of using the table of contents. It is used when you know the exact phrase, including the correct spelling, for the information that you are looking for. The three restrictors allow you to limit the search results to a date range and folder type.

Accessing a Basic search

The Basic search can only be accessed from the right hand side of the home page.

Entering the search query

The search results are highly dependent upon the terms entered and the property restrictors used. The more specific the terms used together with the property restrictors, the results returned are fewer.

  • Keyword / Phrase:
    • Enter the search term(s).

  • Migration and Citizenship:
    • The Migration button is the default setting. The search will only search in the Migration data.
    • Select the 'Citizenship' button to search only in the Citizenship data.
    • To search in both Migration and Citizenship, select 'Advanced search'.

  • Folder type:
    • The default 'all' will search all folder types: Act, Regulations, Policy Advice Manuals and Instructions. To restrict to one folder type, select the folder from the drop down menu.

  • Start stack date from:
    • Use the calendar icon to select the 'stack start date', or manually enter the date in format dd/mm/yyyy. If you are unsure of the dates, refer to the drop down menu under the Migration or Citizenship tabs.

  • Stack end date to:
    • Use the calendar icon to select the stack end date, or manually enter the date in format dd/mm/yyyy.

  • Click search when you have completed the search query.

Figure 1 – Basic search screen.

 

Search results

Nil search results

A search might find nil results when the:

  • search term is not spelled correctly or the phrase is incomplete; or
  • search term is located in a different folder from the selected restrictors.

In Figure 2, the nil results message is due to the selection of Citizenship and not Migration on the Basic search screen. The subclass 114 Schedule 2 page is only found in Migration.

Figure 2 – Nil search results.

 

Results screen layout

The results screen displays the documents found from the search query and allows you to further refine your results to reduce the number of results. The results screen is the same as the advanced search results screen with the same layout and functionality.

  • List of document results
    • List of results found from the search query.

  • Number of results
    • Number of webpages where the search query was found.

  • Search query
    • The search terms showing query, query type and restrictions.

  • Sort Options
    • Results are sorted by relevance. To reorder the results list, select the drop down menu to choose another option.

  • Refiners
    • After completing the initial search, the results page allows you to further refine your results to specified dates and folders.
    • Each time you select a refiner the number of results will decrease.
    • You are unable to select more than one refiner at a time, however you can refine the results further by selecting a new refiner after the results have updated from the previous selection.

Figure 3 – Search results screen.

 

What is found in each individual search result

Each document result contains a:

  • Document title you canclick on to go to the document (blue underlined jump link).
  • Breadcrumb trail showing the exact date, location and folder that the document (grey words directly under the document title)
  • Portion of text where the search query is located (black text with query term in bold).

Figure 4 – Individual search result screen.

 

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