Advanced Search

Due to the size of the LEGENDcom database, finding information can seem difficult. Using an Advanced search and utilising the built in restrictors, can help you to quickly locate the required information.

Access Advanced search

There are two ways to access the Advanced search screen. Through the Advanced search tab (Figure 1) or using the link in the basic search screen (Figure 2).

Advanced search tab

The Advanced search tab is always visible in the tabs across the top of each page. Select the tab to go to the Advanced search query screen.

Figure 1 – Advanced search tab located across the top of the screen.

 

Basic search link

Alternatively select the 'Advanced search' link at the bottom of the Basic search on the Home Page.

Figure 2 – Advanced search link located in basic search.

 

Entering the search query

The search results are highly dependent upon the terms entered and the property restrictors used. The more specific the terms used together with the property restrictors, the results that are returned are fewer.

The Advanced search screen can be broken down into different functions.

Entry of query terms

There are four options for entering query terms. These can be used by themselves or in combination.

  • All of these words
    • Enter one or more words with a space between each word. The search will find all the words listed in a single webpage.
    • Do not enter connecting words such as 'and' 'or'.
    • When searching for several words, the search will bring back words found together and separately.
  • The exact phrase
    • Enter the exact phrase. The search will look for phrases that are similar to your search query.
  • Any of these words
    • Enter one or more words with a space between each word. The search will find one or more of the words in a single webpage.
    • When searching for several words, the search will bring back words found together and separately.
  • None of these words
    • Enter one or more words with a space between each word. The search will eliminate all webpages containing these words.

Built in search restrictors

Search defaults to 'exclude popup' boxes will reduce the number of search results.

  • Exclude popups
    • To exclude popup boxes, click on the tick to remove it.

Search defaults to 'All results' will look for the query terms in the Migration and Citizenship data.

  • Portfolio
    • To search in theMigration data only, select the drop down box and select 'Migration'.
    • To search in the Citizenship data only, select the drop down box and select 'Citizenship'.

Property restrictors

The property restrictors help with reducing the number of search results according to your specified restrictions. There is no requirement to add any restrictions.

  • Where the property
    • Use the drop down to select the required property restriction: Year, Stack Start date, Stack End date, Folder type, Category, and Divisions, Parts and Schedules.
  • Contains
    • Use the drop down to select the appropriate Boolean operator. Select 'Contains', 'Does not contain', 'Equals' or 'Does not equal'. If you are unsure of the correct spelling, select 'Contains'.
    • If you select 'Stack Start' and 'End dates', the drop down changes to 'Equals', 'Earlier than' or 'Later than'. The least amount of results will be found when you restrict to a single stack using 'Equals'.
  • Blank field
    • Enter the relevant information for each of the restrictions as per below examples:
    • Year - 2013
    • Stack start date – 01/07/2013 (must be in format dd/mm/yyyy)
    • Stack end date – 15/08/2013 (must be in format dd/mm/yyyy)
    • Folder type – regulations
    • Category – Migration Regulations 1994 (part of the title is sufficient when entering entire words or numbers such as 1994)
    • Divisions, Parts and Schedules – Schedule 2 (part of the title is sufficient to locate the Schedule 2 page under 'Schedule 2 – Provisions with respect to the grant of subclasses of visas').
  • And
    • If you add more than one property restrictor, you can search using one or all by selecting 'and' or 'or' from the drop down menu.
    • Select the green plus sign icon to add another property restriction. You can add up to five multiple property restrictions.
    • Select the red minus sign to remove a property restriction, if required.
    • Click search when you have completed the search query.

Figure 3 – Advanced search screen.

 

Search results

Nil search results

A search might find nil results when the

  • search term is not spelled correctly or the phrase is incomplete; or
  • search term is located in a different folder from the selected restrictors.

In Figure 4, the nil results message is due to the selection of Citizenship and not Migration on the basic search screen. The subclass 114 Schedule 2 page is only found in Migration.

Figure 4 – Nil search results.

 

Results screen layout

The results screen displays the documents found from the search query and allows you to further refine your results to reduce the number of results. The results screen is the same as the Advanced search results screen with the same layout and functionality.

  • List of document results
    • List of results found from the search query.
  • Number of results
    • Number of webpages where the search query was found.
  • Search query
    • The search terms showing query, query type and restrictions.
  • Sort Options
    • Results are sorted by relevance. To reorder the results list, select the drop down menu to choose another option.
  • Refiners
    • After completing the initial search, the results page allows you to further refine your results to specified dates and folders.
    • Each time you select a refiner the number of results will decrease.
    • You are unable to select more than one refiner at a time, however you can refine the results further by selecting a new refiner after the results have updated from the previous selection.

Figure 5 – Search results screen.

 

What is found in each individual search result

Each document result contains

  • Document title you canclick on to go to the document (blue underlined jump link).
  • Breadcrumb trail showing the exact date, location and folder that the document is located in (grey words directly under the document title).
  • Portion of text where the search query is located (black text with query term in bold).

Figure 6 – Individual search result screen.

 

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